To my fellow creatives, are you looking for a digital tool to streamline your workflow? Do you struggle with organizing your life, client projects or accomplishing your big goals?
Confession time: I do!
Mind you, I am generally an organized person. Since I’m wearing all the hats in my business, I can get overwhelmed with the things I want to do. Some days, I can’t get anything done.
I’ve tried several project management tools like Trello and ClickUp to capture ideas, record tasks and organize projects. While these project management tools may work for some people, they didn’t work for me.
That’s when I gave Asana a try. I’ve read that many individuals in the creative space use Asana to manage their businesses, so I thought I would try this tool out. I’m currently on the basic plan which has all the features I need to get started with project management.
What is Asana exactly?
Asana is a powerful and well designed project management tool that helps individuals and teams organize and manage tasks related to their projects. Your account is accessible from anywhere as the system is based in the cloud.
How does Asana work?
After logging into your account, you can start by creating teams. I have one for my business and one for my personal tasks. However, you’ll only need one team to start using Asana.
Then, you can create projects for those teams. Each project has an Overview tab where you can write a project description. Within the project, you can customize the roadmap or steps required by creating different sections in any view.
With each project, you can view tasks in several ways: List, Board and Calendar views. Having the flexibility to view your project tasks in several ways helps me gain a different perspective. Initially, I thought I would default to the Board view. Depending on the project, I alternate between the Board view and the List view.
Moreover, other available tabs for your project include messages and files. The Messages tab contains message and project status updates. The Files tab, on the other hand, will show all the attachments that are attached to tasks and messages.
From there, you can add a task. Each task can have more details, like a description and subtasks. Tasks and subtasks can be appointed a person who can complete the task called an assignee, a due date and a priority. If you have a recurring task, you can schedule this without having to copy the task multiple times. A time saver!
So what happens if you have many tasks spread across multiple projects and need to view them in one place? You can go to ‘My task’ located on the left side of the screen to view them in one place and remain focused on your tasks only. Like your individual projects, you can view your tasks in List, Board and Calendar views.
Did implementing Asana help me?
After using Asana for almost two years, this tool has helped me to organize and gain clarity. I use Asana to organize client projects, my personal tasks, business tasks and even this blog. Also, Asana has been instrumental in helping organize and launch my online shop a few months ago. The clean interface makes Asana easy to adopt, without a high learning curve and easy to use every day.
If you need to organize your business, Asana is a great tool! This tool will help you keep track of ideas, tasks and deadlines all in one place. No more digging through emails to organize your projects. Asana is an excellent project management tool that you can implement in your organization and with your client interactions.